Transfer mail from Exchange to Zimbra

    Why switch to Zimbra with Microsoft Exchange? Zimbra is an Open Source, so you can be sure that you have full control over all the information that comes to your employees and is stored on your server. Microsoft Exchange cannot be changed in any way, and Zimbra can be configured up to full rebranding in Open Source Edition and remarketing in Network Edition. If you buy Exchange, you will most likely have to purchase other Microsoft software, and with Zimbra you do not need to do this. It is also very difficult for Exchange to integrate with other business-critical applications, while for Zimbra these tasks are very simple. In the end, there is a question about the cost of mail for your organization. In this article, we want to talk about how you can quickly switch from Exchange to Zimbra.
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    If you are thinking about migrating from Microsoft Exchange 2003, 2007 or 2010 to Zimbra, then ZCS Migration Wizard will help you transfer all the data . It allows you to transfer accounts, messages, calendars and address books. And the keywords in Microsoft Exchange are converted to Zimbra Collaboration tags. ZCS Migration Wizard imports all data from the Outlook server, except notes, tasks and logs with errors and warnings.

    During migration, ZCS performs the following tasks:

    • Creates a user account on the ZCS server if it does not already exist.
    • Imports email, attachments, calendars, and address books.
    • Creates a log file to resolve any errors or error warnings.

    Migration planning


    Before migrating from the Exchange server, create a plan to notify users of the new ZCS email program and provide users with new email access information (ZCS URL, username and password).

    It is recommended that you plan your migration when the load on the server is minimal. Any emails sent from Exchange after migration are not stored in the ZCS mailbox.

    There are two options for moving from Exchange to ZCS:

    1. The ZCS Migration Wizard asks questions in a series of dialog boxes on how to set up new accounts. Before you begin, you must determine:

    • Which domain will the user accounts migrate to.
    • Whether to select individual accounts or select groups of accounts to import.

    2. The One Step Migration option from the ZCS Migration Wizard allows you to use the generated XML file with the user data that is necessary for the migration.

    Migration. Brief instruction


    Before starting the migration, change the mail relay information to the Zimbra server instead of the Exchange server.

    Account Migration and Email Import


    1. Download the migration wizard.

    2. Run the ZCS Migration Wizard and click Next to continue.

    3. The Import Destination dialog box appears. To connect and authenticate to the server, enter:

    • Host name This is the host name of the Zimbra server.
    • Admin Port The default administration port is 7071.
    • Use secure connection (SSL) to establish a secure
    • Connection to the server port.
    • Username and password. This is the name and password of the administrator account on the Zimbra server.

    Click "Next."

    4. In the "Destination Domain" dialog box, select the Zimbra domain name where accounts will be transferred.

    5. To continue the import, in the MAPI Logon dialog box, define the MAPI profile that you created for use with the ZCS Migration Wizard. Click “Launch Profile Chooser” to start selecting an existing MAPI profile or creating a new one.

    6. In the "Source and Destination Mailboxes" window, select the users who will be migrated from Exchange to the Zimbra server.

    7. Check the added accounts in Source & Destination Mailboxes and click Next.

    8. Now the ZCS Migration Wizard will check if these accounts exist on the
    Zimbra server.

    9. Select the classes of service (COS) for the accounts.

    10. Wait for the creation of accounts.

    11. Select which information to transfer.

    12. Done.

    You can find detailed information about the work of the ZCS Migration Wizard on our website.

    For all questions related to the Zextras Suite, you can contact the representative of Zextras Katerina Triandafilidi by e-mail katerina@zextras.com

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