How complex automation can help if you have a small business
Integrated automation is the optimization of all areas of the company.
For small manufacturing and warehouse enterprises, retail enterprises, work automation is the main condition for the full growth and development of the business.
Today it is impossible to manually control the entire document flow: supply and shipment of goods, inventory of warehouses, etc. Automation of a business is an opportunity to keep abreast of events, to receive necessary reports at any time and to avoid errors and costs associated with the human factor.
But when it comes to small business, there is one problem - a small enterprise does not always have enough resources for complex automation. The lack of our own staff of IT specialists and an understanding of the main tasks of the process does not allow us to independently solve this problem.
Format, tasks and stages of small business automation
Complex automation in a small enterprise most often takes place through the involvement of a specialized company , a development team.
The first stage of the implementation of the system involves conducting an audit (survey) of business processes. Representatives of the developer company study the process descriptions, regulatory documents available at the enterprise, conduct interviews with managers and experts, and, if necessary, go to the site.
The main task of the survey is to get a complete picture of the business process in the form in which it exists in order to further analyze the work and develop recommendations for optimization.
The result of the audit of business processes is the conclusion in which the specialists of the outsourcing company carry out diagnostics of the received data and give recommendations on automation options.
The second stage involves the conclusion of a contract for the introduction of automation using ready-made software solutions of the developer or creating software for the individual needs of the client.
As a rule, when it comes to small business, for example, a small warehouse or courier delivery service, turnkey solutions fully cover the needs, and their use allows you to save.
The third stage is to test the system's performance by the developer. The necessary equipment is being purchased for the implementation of the system at the enterprise. We are talking about data collection terminals, barcode scanners, RFID and POS equipment, etc.
The final stage involves the introduction of a system at a small business and the training of personnel in new principles of work.
Most often, small companies come to the introduction of an integrated automation system under the pressure of circumstances. This may be inefficiency: low relevance or discrepancy in data, the difficulty of obtaining reports. Or, for example, changes in the legislation, as in the case of the adoption of Federal Law-54, which prescribes the introduction of a new procedure for the use of cash registers. But the results of automation convince us that the decision to implement it is always justified.
Integrated automation allows you to achieve the following goals:
- increase accuracy and simplify all work operations;
- provide multi-user work with different access levels;
- reduce errors;
- minimize the impact of the human factor (including the theft of goods and materials);
- solve the problem of accounting for goods with a large nomenclature;
- get rid of problems such as re-grading and data inconsistency;
- provide guidance on current reporting data;
- provide accurate information about the work of staff to implement an effective incentive system.
Automation Results and System Integrator Selection
With increasing competition, small enterprises are forced to more carefully relate to lower costs. The main assistant in this is complex automation. Without it, development slows down, so automation systems are in demand by small businesses.
Clear operation without errors, accurate accounting and reporting are the results of automation. But for it to go smoothly, you need to choose a responsible developer, such as Scanport Company . This is an expert in the field of automation based on barcodes, RFID tags and other automatic identification technologies. The company supplies both software and necessary equipment.
The integrated automation system is developed and implemented based on the specific tasks of the customer’s business. Free technical support, service and warranty support is provided, staff training is provided. In case of any changes in legislation regarding accounting, the system is updated as soon as possible.
Cooperation with Scanport Company will provide a quick, easy and least costly transition to a new work style.