Set up a print server in a small office

Published on November 22, 2012

Set up a print server in a small office

Set up a print server in a small office.
As promised , I decided to clean up the printers a bit. In total, I have 5 of them and they are all MFPs with web-access and network cards.
Initially, I did not like the fact that in AD they were published as horrible.

This happens when the system administrator publishes the printer in AD directly on the user's working machine, so as not to go far. The print servers were mixed up, some of them were local user machines, which is not correct, since network printers must be connected to a constantly running print server. Accordingly, the task was to attach all the printers to one print server, which at the same time is almost an idle server for backups. It spins on WS2003 R2.
After going through several ways, among which was the MS printer migrator utility, which seems to be suitable for ws2003 and trying to import / export the database from remote machines, I saw that it did not bring any results.

Moreover, the print service on the server was hanging and it was necessary to restart it with your hands so that the printers reappear.
In the end, I came across the fact that the printmanagement.msc snap-in from WS2008 for print management is also present in Windows7.
Through it, we can already connect remotely to local print servers, through which network printers are shared and installed. What does this give us? We can install all the required printers on our server. They are all perfectly located through the built-in search.



Redistribute shared access to network MFPs. Copy the required and missing drivers from one machine to another (the drivers didn’t want to be right away, but demanded to copy them to the local snap-in machine), assign access to users and at the same time attach automatic addition of printers to new users and new computers through the default domain policies. Also a plus is that you can access the web-based interfaces of devices directly through the snap-in. Migration works well both with old OS (meaning XP), and with new ones. From what didn’t work out




: automatic migration of all printers from one machine to another through import / export. It may be due to the fact that I did not understand the correct location of the drivers (all the drivers of the printers in the department should be installed in the same folder, preferably on all OS of the department). This can be a problem in a large fleet of printers.
ps Sorry for the photo hosting, but I can’t use it.