Now you won’t print the book at work: Ricoh Active Management print monitoring system

    Have you ever wondered how much the printing equipment fleet of your company is really controlled? Do you have a tool that provides transparency for monitoring all processes occurring in it? And can you calculate the total cost of printing, for example, over the last month, and based on these statistics to predict future costs? The story will be about the Ricoh Active Management system - a tool that will allow you to keep abreast of what is happening with printing equipment in the organization’s network.



    Ricoh Active Management is a cloud service that allows you to conduct full monitoring of all printing equipment in the company. The peculiarity of the solution is that it supports the collection of statistics not only from Ricoh printers, but also from devices of other manufacturers, which allows you to fully control the fleet of multi-vendor equipment. In addition, it is worth noting that when installing an additional utility, you can monitor the status and operation of not only network devices, but also local ones, for example, connected via USB.

    If you encounter any problems with any machine on the network (lack of toner, paper jam, etc.), the administrator will be immediately notified of the error indicating the degree of criticality. Active Management service allows you to quickly get complete information about any device in the organization’s network: its location, report on the number of prints for a certain period, toner level, etc. The



    service is also able to determine the “life cycle” of the printer. The service predicts the remaining equipment life, based on information on the recommended printer load, the number of prints made in total and monthly, as well as the total time of use of the machine.

    Another advantage of Ricoh Active Management is the ability to estimate printing costs for the entire fleet of equipment and for each individual printer. For example, by setting the cost for one print (color and black and white), you can plan a certain cost plan for any period. After this time, the service will provide detailed information on whether the originally planned expenses were exceeded, how much and why. Further analysis of these data will optimize the use of the fleet of printing equipment in the company.





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