GTD and eGroupWare

    Already a lot was said on the Habrt about GTD and a computer, and I also wanted to share my experience. Because Since the topic is popular, it can also be useful to someone.


    Let's remember the basic principles of GTD.
    • There must be an Inbox in order to enter data about tasks into the self-organization system.
    • For any more or less complicated business, create a project
    • We break projects into subprojects
    • We break projects and subprojects into separate tasks
    • We store all the necessary information in one place (file cabinet)
    • We make a to-do list
    • We enter in the calendar events fixed in time

    I will not say that all of these tasks in my case are solved elegantly, but at the same time, the reduction in the burden of organizing affairs is quite noticeable.
    So, let's start in order:

    List of my tools

    • Mobile phone with android
    • Pack of leaflets and pen
    • Computer and eGroupware
    • Dokuwiki

    How it works

    The role of the inbox is divided equally between the mobile phone and the paper sheets. And to and fro I write down everything that I do not need to keep in my head at the moment, and in the evening I transfer everything to my system of self-organization. I enter the reference information in the wiki, contacts in the address book, and projects and tasks in special sections of eGroupware.

    It all happens this way

    First, turn on the “Projects in eGroupware” module, click on “Display projects” and click on the “Add” button located in the center at the very bottom of the window.


    Here is a window in which you can specify information about the project.


    After filling in, click "Save" and see your project in the list. Please note that the list of projects in the form of a tree is displayed on the left side of the page.


    You can attach tasks, events, and contacts to a project. To do this, there are two forms that are above the list of projects. There is an opportunity to both create a new object and select an existing one. This allows you to look at all the information available for thought.


    After we have all planned, we can move on. Tasks and events that have been added will be displayed in the Calendar module. There is also a separate module “Info-Journal” for tasks, but I practically do not use it.
    Please note that the To-Do list is our task list. Those. one of the operations was completely undertaken by the machine.


    Also, when adding events, the calendar keeps track of whether they intersect and allows you to find “windows” in your schedule in case of conflicts, which is also quite convenient.


    In case you need to save some files, this can be done through the built-in file manager


    That's about how I live =). In appearance it may seem that this is time-consuming, but in fact, planning for using leaflets and folders with stickers, as well as working with some GTD programs, takes a lot more time.

    Cons of my approach

    As a minus to my approach to organizing my affairs, I would attribute the need to have a web server running eGroupware.


    In conclusion, I would like to say that I use only part of the capabilities of this rather complex system. EGroupware also has a ton of modules that may be useful to you.
    Because Since eGroupware is developed for teamwork, you can try to use it as a planner for the whole family, or for a team of like-minded people or organizations.

    UPD: eGroupware can be synchronized with offline schedulers and mobile devices. About synchronization via syncml is written here:

    Also popular now: