October 13, 2010 at 22:53Canon's Uniflow 5 system blocks duplicate operations on keywords contained in a document
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Canon unveiled Uniflow 5, the latest version of a document management system that can prevent the printing or copying of documents containing predefined keywords.
Uniflow is a comprehensive system that allows you to centrally manage printers, scanners, copiers and MFPs. This allows you to take into account how much and by whom it was printed - a necessary thing for specialists paid in time or in volume of work performed, such as lawyers or architects. The complex consists of a Uniflow server and Uniflow-compatible Canon devices.
The latest version of the system has a security system based on keyword control. Configured by the administrator, the system prevents attempts to print, scan, copy, or fax documents containing prohibited keywords, such as customer names or project code names.
The server will ask the administrator for confirmation of the user’s actions by sending a PDF copy of the document. The system can also notify the user by e-mail that his actions are blocked, but without specifying the keyword that caused the lock, to ensure security.
The Uniflow 5 keyword recognition system uses Optical Character Recognition (OCR) technology licensed from the Belgian company Iris, which is mainly used to convert scanned images to editable text. Canon UK representatives admitted that users who have identified a keyword can get around the ban by simply replacing some letters with numbers, for example, by writing z00 instead of zoo.
However, the benefit of this feature is obvious to any organization working with confidential documents to protect data, comply with legal regulations or trade secrets. Canon officials did not specify when Uniflow 5 compatible products will go on sale.
Uniflow is a comprehensive system that allows you to centrally manage printers, scanners, copiers and MFPs. This allows you to take into account how much and by whom it was printed - a necessary thing for specialists paid in time or in volume of work performed, such as lawyers or architects. The complex consists of a Uniflow server and Uniflow-compatible Canon devices.
The latest version of the system has a security system based on keyword control. Configured by the administrator, the system prevents attempts to print, scan, copy, or fax documents containing prohibited keywords, such as customer names or project code names.
The server will ask the administrator for confirmation of the user’s actions by sending a PDF copy of the document. The system can also notify the user by e-mail that his actions are blocked, but without specifying the keyword that caused the lock, to ensure security.
The Uniflow 5 keyword recognition system uses Optical Character Recognition (OCR) technology licensed from the Belgian company Iris, which is mainly used to convert scanned images to editable text. Canon UK representatives admitted that users who have identified a keyword can get around the ban by simply replacing some letters with numbers, for example, by writing z00 instead of zoo.
However, the benefit of this feature is obvious to any organization working with confidential documents to protect data, comply with legal regulations or trade secrets. Canon officials did not specify when Uniflow 5 compatible products will go on sale.
