Ten recommendations for time management of working hours

In the work of a web studio, a manager is one of the key persons. Most of the successful completion of a project depends on his decisions and actions. Planning his work and tasks of performers comes to the fore for him.

We have formulated several theses that we recommend to observe in our company for effective planning of working hours.

We want to share them with you:

1. Empty INBOX
Create the “Processed” folder, if necessary, create folders by the name of clients or projects. Transfer all read letters to the appropriate folders so that the inbox is empty. If the letter requires an answer and you can answer immediately - do it (point 3). If the letter requires time for an answer, then plan the time for it (point 4) and also transfer it to the appropriate folder. The answer to why it's worth doing is in the video at the end of the post.

For letters with newsletters, notifications, configure automatic filtering in the appropriate folders.

2. Turn off notifications in the mail and skype
In order not to be distracted every time you focus on completing tasks, simply turn off notifications about new mail, about who came and who went to Skype.

3. If the task takes 2-3 minutes, do it right away.
If the task can be completed quickly, do it right away. You answered the client - and the “ball” is on his side, you gave comments to your colleague, and he continued to carry out his task, you put the task to be completed in the plan and forgot about it. If the task requires more time, the task should be added to the list of tasks (item 4).

4. Plan tasks for the day / week
Use planning tools: BITRIX24, keep.google.com or any others. Tasks for the day / week should be planned so that there are no overdue tasks. If the task is postponed or for some reason cannot be completed on time, it should be moved and its deadline should be changed. This procedure requires systematic implementation and your control to keep the tasks up to date.

5. Formulate tasks correctly
Do not write “do everything”. The main rule - the task should answer the question of what needs to be specifically done. Wrong setting of tasks: problems with the site, everything is bad, play with fonts, etc. The only option is that if you call the task that way, then it is further structured in detail (paragraph 7).

6. Structure your task plan
Perform daily / weekly reviews of artist tasks. Transfer tasks “for later”, if they are not priority and do not require urgent completion, transfer tasks “for today”, if tasks require speedy completion, are priority.

7. Use checklists Whenever
possible, use checklists in tasks, breaking the task into smaller subtasks.

8. Delegate tasks
If a task can be delegated - delegate it! Thus, you free up time to solve your other tasks.

9. Perform tasks according to the plan.
Do not spray and do not grab everything at once. Solved one problem, closed it, proceed to the next.

10. Keep clean: workplace, computer desktop, incoming email
Excess documents around the computer, clusters of document icons scattered across the desktop of the monitor, hundreds of letters in the mail - create a pleasant creative chaos that effectively reduces your efficiency .

Some of these points are very well explained by examples by Maxim Dorofeev Cartmendum

  1. Jedi Empty Inbox Technique: www.youtube.com/watch?v=qDEOUKfa5go&noredirect=1
  2. Inefficiency Efficiency: www.youtube.com/watch?v=XDF02KmgJFE

Please complete this list in the comments.
Instead of a conclusion: Be effective!

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